THRC Event Planning Guide

For Conference Documents Begin Here

Timeline

Table of Contents

Committee Members Roles and Responsibilities

THRC Staff Contact Information

Section 1- Chair

Committee Members Roles and Responsibilities

Conference Application Form

Committee Members Contact Form

Agenda Template

Minutes Template

Day of Conference Checklist

Facilitation Tips

How to Chair a Meeting Video and PowerPoint

Section 2- Secretary

Committee Members Roles and Responsibilities

Agenda Template

Minutes Template

Committee Members Contact Form

Section 3- Treasurer

Committee Members Roles and Responsibilities

Conference Budget Process

Budget Form

Section 4- Presenter Development

Committee Members Roles and Responsibilities

Presenter Workshop Overview Form

Presenter Form

Confirmation Letter

Final Contact Letter to Presenters

Section 5- Enhancements

Committee Members Roles and Responsibilities

Registration Package Guidelines

Sample Signage Forms

Conference Day Agenda/Vendor List

Conference Evaluation Form

Section 6- Vendors

Committee Members Roles and Responsibilities

Vendor Criteria Guidelines

Vendor Invitation and Application Letter

Vendor Tracking Form

Vendor Confirmation Letter

Section 7- Facility

Committee Members Roles and Responsibilities

Facilities Checklist

Section 8 Food

Committee Members Roles and Responsibilities

For Workshop or single event documents Begin Here

Workshop Application Form

Workshop Budget

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